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R and P for the Degree of Doctor


ACADEMIC REQUIREMENTS AND PROCEDURES

FOR THE DOCTORAL PROGRAM

 

            1.  Degree Title
            2.  Degree Requirements
            3.  Program Committee
            4.  Advancement to Candidacy
            5.  Attendance/Residency Requirement
            6.  Registration/Enrolment
            7.  English Requirement
                 7.1  Requirements for Enrolment
                 7.2  Requirements for Graduation
            8.  Transfers
                 8.1      Transfer between Academic Units
                 8.2      Transfer from CAS Program
                 8.3      Transfer from the Integrated Master to Doctoral Program
                 8.4      Transfer from Doctoral Student Category
                 8.5      Credit Transfer
             9.  Leaves
           10.  Study Limit
           11.  Publication Ethics

    
ACADEMIC REQUIREMENTS
             1.   Coursework
                   1.1       Courses
                   1.2       Credit Load
                   1.3       Credit Requirements
                   1.4       Auditing of Courses
                   1.5      Repeating of Courses
             2.   Dissertation and Journal Publication
             3.    Grading System
             4.   Assessment of Performance
                   4.1     Coursework Examinations
                   4.2      Minimum Grade Requirement
                   4.3      Online Course Evaluation
                   4.4      Assessment of Dissertations
                   4.5      Review of Research Progress
                   4.6      Doctoral Research Defense
                   4.7      Online Student Research Supervision Evaluation
             5.    Academic Standing
                   5.1    Probation
                   5.2    Dismissal Conditions
                   5.3    Suspension
             6.    Academic Conduct
                              6.1   Cheating
                              6.2   Appeal
                             6.3   Resignation
 
 


 

 

 

ACADEMIC REQUIREMENTS AND PROCEDURES
FOR THE DOCTORAL PROGRAM
 
 
 
 
1.1      The doctoral degrees offered by AIT are the degrees of Doctor of Engineering in <name of the field/area of study>, Doctor of Philosophy in <<name of the field/area of study>, Doctor of Agribusiness Management in <name of the field/area of study> and in addition the School of Management also offers Doctor of Business Administration, without further designation; their abbreviations are D.Eng in <name of the field/area of study>, Ph.D. in <name of the field/area of study>, D.A.B.M., and D.B.A. respectively. The Professional Doctoral degree offered by AIT is the Professional Doctorate in <name of the field/area of study>. (Approved by President, 8 July 2011).
 
 
 
To qualify for the degree of Doctor, a student must satisfactorily complete the minimum 18 credits coursework requirement, maintain a cumulative grade point average of not less than 3.50, complete a Doctoral dissertation and defend it at an oral examination, obtain a satisfactory evaluation of the dissertation from the External Examiner, and have at least one scientific paper based on the dissertation published in or accepted by an international refereed journal where the student is the first author before the final examination.
 
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3.1      A Program Committee must be appointed for each Doctoral student to supervise his/her study program and dissertation within the first two semesters of study.
 
3.2      The Committee should consist of a minimum of three members (at least one from the Field of Study), including the Advisor, who will be its Chairperson. In case there is a Co-chairperson, there should be at least two members. Committee members shall be recommended by the Advisor through the Field/Area of Study Coordinator for approval by the School Dean.
 
3.3    The Chairperson of a Program Committee must be a full-time faculty member of the rank of Assistant, Associate or Full Professor. He has the main responsibility of guiding the student research. Faculty scheduled to leave within two years from the semester of admission of the Doctoral student should appoint a Co-Chairperson from the very beginning.
 
3.4     Short-term Visiting Faculty and Adjunct faculty members are ineligible as Chairpersons of the Doctoral Program Committee. They may be appointed as members only.
 
3.5      An External Expert may be appointed as member of the Program Committee, without necessarily being appointed to faculty status.
 
3.6    A Program Committee Chairperson who has retired/resigned from AIT may be appointed as Adjunct faculty to continue serving as Chairperson of the Program Committee for a maximum of one year, with the following conditions:
 
i.     The student has submitted his paper to a journal and sent the dissertation for External Examiner’s review;
ii.    The retired/resigned faculty is available for consultation at no cost to AIT.
 
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4.1     Before a student can be advanced to candidacy for the degree of Doctor, he/she must (from January 2009 intake and onwards):
 
i.      satisfactorily complete the coursework and cGPA requirements; and
ii.     have passed a qualifying examination, conducted by his/her Program Committee
 
      to demonstrate a broad knowledge of the chosen field of study through a written examination
       to give a public seminar on the dissertation topic followed by a defense of his/her dissertation proposal in an oral examination .
 
A meeting between the student and Program Committee prior to the oral examination of the dissertation proposal is required.
 
4.2      A full-time student must take his/her advancement to candidacy not later than the end of the third semester. A non-resident student must take his/her advancement to candidacy not later than the end of the fourth semester. A student enrolled in a part-time doctoral program (i.e. DBA) or employee student on part-time status must take his/her advancement to candidacy not later than the end of the sixth semester (P&P AA 8-8-2: Employee-Students on Part-time Status; http://www.ait.ac.th/administration/policies-and-procedures/AA/aa-8-8-2-22feb2010.pdf). A student under the Integrated Master to Doctoral Program must take his/her advancement to candidacy not later than the end of the fifth semester(Academic Senate, 30 January 2008).
 
4.3        The dissertation proposal shall include:
 
         a comprehensive literature survey,
         a discussion of the research to be undertaken and of the experimental techniques to be used.
 
The dissertation proposal shall be typed in the format approved for theses and thesis proposals. One copy shall be made available to each member of the student's Program Committee.
 
4.4    The student's Program Committee shall conduct the qualifying examination at the earliest opportunity after the completion of the coursework requirement, but not earlier than one week after each member has received a copy of the dissertation proposal.
 
4.5      A student may be re-examined on one occasion only.
 
4.6      If the Program Committee does not recommend advancement to candidacy, a report shall be submitted to the Doctoral Progress Review Committee. A student who fails to pass the qualifying examination and who is not eligible to be re-examined will be recommended for dismissal.
 
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5.1      The normal period of study for the doctoral degree program is six to eight semesters. A full-time doctoral student is likewise expected to register for six to eight semesters, unless studies are completed in less time. 
 
5.2    After admission to the Doctoral degree program and before the final examination, a full-time Doctoral student must complete a period of full-time attendance of not less than four semesters, while a non-resident Doctoral student must complete a period of full-time attendance of not less than one semester.
 
5.3      For students under the part-time programs, such as the DBA program, the residency requirement is defined by the program.
 
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6.1       Definition
i.    Registration means indication of the student's intention to continue his/her studies in the following semester.
ii.   Enrollment means to register oneself to a particular course, special study or dissertation after registration has been done.
 
6.2     Registration/Enrollment should be done on-line through the Student Information System (SIS) under the 'Register/Enroll menu', and indicate 'Yes or No' if continuing in the following semester. All students are advised to clear their outstanding dues before registering.
 
6.3      Failure to 'Register' would disallow enrolling for credits.
 
6.4       A student must be registered, during the semester in which a degree is awarded, in the School endorsing the degree.
  
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i.  Placement Test. All degree program students (including CAS) must take the AIT Academic Writing Placement Test (AWPT) upon arrival on campus. Students will only be allowed to enroll for courses after they have taken the AWPT.
 
ii.   Academic and Technical Writing Courses.
 
        All degree program students (including CAS) with English scores below AIT’s admission requirements will be automatically enrolled in the following mandatory English Language (EL) courses. Students will need to pay a registration fee for EL courses before they can attend. The EL course level will be automatically assigned based on a student’s current English score:
 
4.5 - EL13 Basic English Composition (6,000 baht registration fee)
5.0 - EL15 Intermediate English Composition (3,000 baht registration fee)
5.5 - EL19 Academic and Technical Writing (3,000 baht registration fee)
 
        Those with AWPT scores of 6.0 or higher are exempted from taking English courses.
 
       Students are no longer allowed to retake the AWPT without passing their assigned EL courses. After sufficiently participating in an EL course, students will be allowed to retake the AWPT until the “Grades In” deadline specified in the AIT academic calendar each semester. After the “Grades In” deadline, students will need to wait until they successfully complete another EL course before they are allowed to retake the AWPT.
 
        First semester students will have the opportunity to retake the AWPT until the end of the first week of EL classes. Scores from officially accepted standardized English tests (e.g. IELTS, TOEFL) can be submitted to the Language Center at any time to change a student’s current English score, but students cannot drop an EL course after the end of the drop/add deadline specified in AIT’s academic calendar.
 
        Students are automatically registered in a particular semester for the appropriate English course based on their AWPT score.
 
        EL courses will be graded as Pass or Fail. This grade will appear on transcripts, but will not count towards a student’s GPA. Those who attend less than 80% of their EL classes will automatically fail the course. Therefore, passing of an EL course requires both participation and performance improvement as measured by AIT’s Academic Writing Test (AWPT).
 
        The on-campus AIT English Entry Test (EET) score will automatically be considered as the AWPT. Students taking the EET outside of AIT campus will need to take the AWPT upon arrival. Those who have passed AIT English Entrance Test (AIT EET) taken on AIT campus and have attained a score of 6.0 or above are exempted from taking the AWPT and the English courses.
 
 
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i.   Transfer from full-time to non-resident status or part-time status is allowed for Doctoral students following the P&P on Part-time status. The conditions assessed by the Program Committee to justify such transfers are:
 
       all the requirements for non-resident/part-time Doctoral student status have been met as follows: in residence at AIT while pursuing courses full time; or register for courses, study in his or her own, fulfil all other coursework requirements and attend all examinations; or a combination of the above;
         the nature of research work allows non-frequent physical presence on campus; and
         likelihood of productive research.
 
ii.  Before advancement to candidacy, a transfer to non-residential/part-time status is not feasible. After advancement to candidacy, a transfer may be approved upon the recommendation of the Program Committee, endorsement of the DPRC and approval of the School Dean.
 
iii. Non-resident/part-time students are granted accommodation for a maximum of five months per year and are granted other student privileges similar to full-time students. Part-time students are not entitled to tuition discount at AIT International School.
 
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i.   Courses completed at another graduate school or institution may be transferred towards the partial completion of the credit requirement of the AIT doctoral program at the discretion of the Field of Study/Program and if the following conditions are satisfied:
 
         courses were taken under the doctoral program;
         have at least passing grades;
         with equivalent graduate courses at AIT;
         completed within the last 5 years; and
        students transferring course credits should not have been dismissed from the previous institution/university.
 
ii.  Method of Transfer Transfer of credits for the doctoral program is done through ‘Credit by Examination’ following the procedures below:
 
        The School/Field of Study determines from the official transcript the credits to be validated and lists these credits on the Validation by Examination form.
        The Field of Study then conducts the examination, the content and extent of which the FoS Coordinator determines, and reports the results of the examination to the Admissions and Scholarships Unit via the Validation by Examination form.
         To be acceptable, the Validation by Examination form must be signed by the Dean and then forwards a request to Registry for appropriate entries to be made on the student’s record.
 
iii. The evaluation criteria are as follows:
 
         Credits are awarded only for courses with a validation grade of at least 3.50 (B+).
         Credits are transferred, but grade points are not. 
        Grades earned at other universities as well as the grades obtained from the validation examination are not used in calculating a student’s grade-point average while attending AIT.
         Only up to a maximum of 9 credits may be transferred.
 
iv. For every credit transferred, a fee will be charged.
 
v. Credit Transfer for the Master Leading to the Doctoral Program
 
Courses completed at another graduate school or institution may be transferred towards the partial completion of the credit requirement of the AIT Master leading to Doctoral program at the discretion of the Field of Study/Program and if the following conditions are satisfied:
 
         courses were taken under the Master’s program;
         have at least passing grades;
         with equivalent graduate courses at AIT;
         completed within the last 5 years; and
        students transferring course credits should not have been dismissed from the previous institution/university.
 
Method of Transfer and Evaluation Criteria. The method of transfer and the evaluation criteria that guide the transfer of credits in the Doctoral program are similarly enforced in transferring credits to the Master leading to Doctoral program.
 
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9.1           Any student who, for reasons other than sickness, will be absent from the academic commitments during the semester or who will be travelling outside Thailand for vacation must seek approval from his/her Advisor and School Dean on a form (Request for Leave of Absence) obtainable from the Registry.
 
9.2           On return from leave, the student must report to the School and the Registry.
 
9.3           Students absent from the Institute without formal approval of leave will be suspended, and may subsequently be dismissed.
 
9.4           Occasionally, sickness or other circumstances make it necessary for a student to take extended or full semester leave from the Institute. A student given an extended leave must write to the Registry at least one month before the agreed date of return to confirm that he/she intends to continue his/her studies.
 
9.5           For full-time Doctoral students, request for leave of absence before or after advancement to candidacy is subject to the recommendation of the Program Committee and approval by the School Dean. Leave of absence could be taken up to a maximum of two years from first registration.
  
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10.1      Full-time doctoral students must complete the requirements for the Doctoral degree within five years from advancement to candidacy. 
10.2      Non-resident doctoral/employee students on part-time status or those enrolled in a part-time doctoral program must complete all requirements within seven years from advancement to candidacy.
  
11.  PUBLICATION ETHICSFor publications based on dissertations, the student must be the first author of the publication unless there is documented evidence that the journal required that the authorship should be written in a different order (AS02.15).
 
 
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i.      Students should consult their Advisor prior to enrolling their courses. Selection of courses can be approved online by Advisors through the SIS or manually by signing the printed enrolment page from SIS.
 
ii.     Courses are categorized into two types, namely, required courses and elective courses. Required and elective courses are determined by each field/area of study.
 
iii.   Required courses are those which the students must enrol in his/her field/area of study. For the Doctoral program, the required course credits vary depending on the student’s area of interest and research proposal.
 
iv.   Elective courses are optional to students which may be offered in his/her field/area of study or in other fields/areas of study. The elective courses to be taken by each student depend on his/her area of interests or planned thesis/ research study/project topics.
 
v.    Selected topics are courses on current topics and recent developments in selected areas of specialization which may also be offered by a field/area of study.

vi.   Special studies are taught on an individual basis and must include a project report. Special study courses are flexible in content and are adapted to suit the needs of the students concerned and the interests of the faculty members.

        A doctoral candidate while enrolled in the doctoral program can earn a maximum of 6 credits from special studies to satisfactorily complete the minimum course credit requirement approved by his or her Program Committee (applicable to students who obtained their Master’s degree at AIT). For those students who obtained their Master’s degree elsewhere, special studies may be taken but these credits should be on top of the minimum 18 credits from regular courses. For DBA students, only 3 credits from Special Studies can count towards the minimum credit requirement under the DBA program. A student may earn a maximum of 9 credits from special studies including those counted for the minimum credit requirement.

        Special study reports shall follow the same general format approved for theses/research study. A special study report should be produced under a standard softbound cover format, with a copy deposited in the Library for future reference.

        Special studies work, which should only be offered for topics which are relevant to the Field/Area of Study, must be carried out under the supervision of the student's Program Committee at the Institute or at another location approved by the committee.

       Special studies should be presented to and graded by the student’s Program Committee. For Special Study of 1 to 2 credits, the Program Committee should have at least 2 members. For Special Study of 3 credits or more, the Program Committee should have 3 members. The Program Committee should be formed within one-month of registering for special study. There should be at least one meeting of the Program Committee for final exam, and student should submit proposal/report to the advisor.

 
 
i.      A student in full-time attendance is required to take at least 9 credits of coursework during the semester.
 
ii.     An employee student on part-time status or a student on part-time program is required to enroll at least 3 credits per semester. The Advisor or Program Committee shall be responsible for ensuring that the employee-student’s academic load per semester is appropriate to his/her work.
 
iii.    No student may enrol for more than 15 credits in a semester or more than 9 credits in an inter-semester unless special permission is obtained from the student's Advisor, Field/Area of Study Coordinator and School Dean.
 
iv.    A student who wishes to take a reduced credit load, i.e. less than 9 credits of coursework in a given semester, must obtain approval from his/her Advisor, Field/Area of Study Coordinator and School Dean.
 
1.3      CREDIT REQUIREMENTS. A regular Doctoral degree program requires a minimum of 18 credits of coursework at AIT, of which up to a maximum of 6 credits of special studies may be taken by those candidates who earned their Master degree at AIT. For the DBA and the professional doctoral program, at least 24 credits of coursework are required, of which 3 credits can be a special study. A Doctoral student may earn a maximum of 9 credits from special studies including those counted for the minimum credit requirement. The course credits must be approved by the Program Committee. This minimum credit requirement must be completed before the student is advanced to candidacy.
 
For the Master leading to the Doctoral program, normally, no more coursework is required under the Doctoral program. However, additional courses to be taken may be required by the field of study/School.
 
 
i.      A student who is academically qualified to take a course for credit may attend classes as an auditor with the approval of the course instructor. An auditor cannot be given grades or credit for the course concerned; he/she is not required to take examinations, but may participate in class discussions at the discretion of the course instructor. 
 
ii.     Auditing students should attend at least 80% of the course classes.
 
iii.    An audit course is charged 20% of the course fee and is listed on the transcript.
 
              (Academic Senate, 24 March 2010)
 
i.      A student must repeat a required course if the grade awarded was not considered satisfactory (grade "D" or "F").
 
ii.     A student may choose to repeat any course. When a course is repeated, only the final grade is recorded on the final transcript, along with the number of attempts noted. 
 
iii.    Students who repeat courses are not eligible for awards based on CGPA.
 
iv.    Students are charged for repeating courses at the standard rate per credit hour.
 
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2.1        Dissertations are submitted as part of the requirements for the Doctoral degree program. It is worth 66 credits for the regular doctoral program. For the DBA and the professional doctoral program, the dissertation is worth 60 credits. For the Master leading to the Doctoral program, the dissertation is worth 72 credits. Credits for dissertation may be registered as early as second semester as long as the total number of registered credits does not exceed 15.
 
2.2      The dissertation must demonstrate scholarly distinction and show that, through the research, the candidate has contributed to the advancement of knowledge in his/her chosen field.
 
2.3         The Academic Senate has agreed that there is a social obligation on the part of the Doctoral candidate to publish at least one paper from the dissertation as the dissemination of knowledge from the dissertation itself is highly inefficient. The scientific paper based on the dissertation must be published in or accepted by an international refereed journal before the final examination (applicable to students entering in May 1996 term and onward). The student must be the first author of the publication unless there is a documented evidence that the authorship should be written in a different order (AS, 27 Feb 2002).    
 
For the DBA program, there should be one publishable comprehensive case with a teaching note accepted by a reputable case clearing house or a peer reviewed journal that publishes management cases. Alternatively, there should be one published research article in a refereed professional journal.
 
2.4        The following are the accepted criteria for classifying the journal as internationally refereed (revised by the Academic Senate on 30 April 2014):

         Has at least two reviewers to evaluate a submitted paper
         Has an international editorial board
         Has an international diversity of authorship
         Appears in major databases
         Has a reputable publisher
         Has SCI, SSCI or COMPENDEX No.
 

Journal with an impact factor equal to or higher than 1.0 (regardless of publication fees) from the Thomson Reuters or Scopus (SNIP) will be where the article is published, it will be automatically accepted without DPRC’s evaluation. The impact factor should be considered at the time of submission of the article to the target journal.
 
A doctoral student is required to seek formal approval from the Program Committee Chair before sending his/her scientific paper for publication in any journal.
 
2.5        The following are the criteria for evaluating case clearing houses:
         Has an international peer review process (not in-house)
         Has an international editorial board;
         Has international diversity of authorship;
         Has a reputable publisher;
 
A doctoral student is required to seek formal approval from the Program Committee Chair before sending his/her scientific paper for publication in any case clearing house.
 
2.6        Before submitting the dissertation article to a journal, the student is required to submit a ‘Journal Submission Form’ whereby the Advisor will indicate its approval to submit the article to the journal and its decision who will serve as corresponding author of the article.
 
2.7        If in doubt, pre-evaluation of the journal can be requested from the DPRC by filling up the pre-evaluation form and submitting all relevant information to Registry.
 
2.8        The AIT affiliation of the student must be included in the journal paper.
 
2.9        In case a journal has multiple tracks, the paper must be submitted to academic track with clear review process. The evidence on the type of submission and the peer review comments on the paper must be provided to the DPRC upon review.  
 
 
2.10        Students from the Integrated Master to Doctoral Program who do not successfully complete the dissertation will be awarded an AIT Master degree provided that they have satisfied the requirements of 38 credits of coursework and 10 credits of research study.  
 
 
i.     An External Examiner shall be recommended by the Program Committee for approval by the Doctoral Progress Review Committee, which shall subsequently recommend to the Vice President for Academic Affairs for appointment. The recommendations must be accompanied by an accomplished ‘Request for Appointment of External Examiner Form’, the proposed External Examiner’s curriculum vitae, list of publications in English, doctoral research supervision experience, and the candidate’s dissertation abstract. The External Examiner may attend the final comprehensive examination of the candidate.
 
ii.   The External Examiner should normally not be a former AIT Faculty who has served the Institute on full-time or part-time assignments or has taught a course at AIT during the previous five years. He/She should preferably be at Professor/Associate Professor or equivalent rank. The proposed External Examiner should have adequate experience in supervising doctoral students and must be actively involved in research as evident from their publications in the international refereed journals. Non-doctoral degree holders may be appointed as External Examiners only if they are currently full professors or of equivalent rank in recognized academic or research institutions. 
 
iii.   The External Examiner will be asked to comment on the extent to which the dissertation satisfies the criteria for assessment (contain evidence of scholarly distinction and a contribution to the advancement of knowledge in the chosen field of study) and to submit the assessment of the dissertation on a ‘Report of External Examiner’ form, stating one of the following:
 
          satisfactory and meets the normal requirements for a Doctoral dissertation (comments attached); or
          acceptable after revision according to comments attached;
 
( )       I would like to see the response of the student on my comments;
( )       I request the Program Committee to ensure that my comments on the dissertation are addressed by the student. It is not necessary to send the response to me.
 
          to be re-submitted for a further review after the attached comments have been answered; or
          not acceptable for reasons attached.
 
iv.   In all cases where the dissertation is assessed as satisfactory, the Doctoral candidate, in coordination with the Chairperson of his/her Program Committee, is obliged to respond to comments received from his/her External Examiner, to assure the External Examiner that his/her comments have been appreciated, and incorporated into the text, to the extent deemed necessary by the candidate's committee.
 
v.    In all cases where the dissertation is assessed as acceptable after revision by the External Examiner, it is required that the Doctoral candidate, in coordination with the Chairperson of his/her Program Committee, satisfy the requirements specified by the External Examiner by preparing a detailed statement and/or producing evidence of revisions as deemed necessary by his/her Program Committee.
 
vi.   In all cases where the dissertation must be re-submitted for further review, it is required that the Doctoral candidate, in coordination with the Chairperson of his/her Program Committee, satisfy the requirements specified by the External Examiner by preparing a detailed statement and/or producing evidence of revision. Only after the External Examiner's written acceptance is received, can in such cases the final examination and defense conducted.
 
vii. The examining committee must have the full written comments of the External Examiner and the "Report of External Examiner" before the comprehensive examination is held. The student must address all points raised by the External Examiner. If the External Examiner is of the opinion that the dissertation does not wholly satisfy the criteria for assessment, and if this opinion is at variance with the view of the examining committee, the committee shall seek the opinion of a second External Examiner (whose appointment will be made according to 2.7 (ii) above).
 
2.12       An External Examiner cannot be involved in a doctoral student’s research work and journal/conference publications, that are considered to be a part of the student’s graduation requirements.
 
2.13       At the instruction of the Academic Senate, all communications from Registry on the External Examiner appointment should be with the Program Committee Chair only, and no inquiry from student during the appointment stage should be entertained. The students should not be involved in the appointment process of the External Examiner.
 

2.14       STUDENT RESEARCH PLAGIARISM CHECK. To guard against plagiarism, the dissertation will be subjected to electronic plagiarism check before they are sent out to External Examiners. The overall similarity index excluding bibliography/references must be around 15% or less with not more than 5% similarity from one particular source.

              The detailed guidelines and process for final plagiarism check is in http://www.ait.asia/current-students/current-students/guidelines-on-plagiarism-checking-for-dissertation and Section V, item B of the P&P AA 4-1-1: Academic Integrity in Research and Publication http://www.ait.ac.th/administration/policies-and-procedures/policies-and-procedures/academic-and-administrative-affairs/academic-and-administrative-affairs.

  
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(From P&P AA-3-1-1: Policies on Grading approved by the Academic Senate on 29 April 2009 (URL: http://www.ait.ac.th/administration/policies-and-procedures/AA/aa-3-1-1.pdf)
 
3.1          The grade assigned to a student in each course which he/she takes for credit is based on a letter system. The letters which are used have the following definition and grade points for the calculation of grade point average (GPA):
 
Grade
Definition
Grade Points
A
Excellent. Thorough knowledge and mastery of concepts and/or techniques together with a high degree of skill and/or great originality in satisfying the requirements of a piece of work or course
4.00
B+
Very Good. Thorough knowledge and mastery of concepts and/or techniques together with a fairly high degree of skill in the use of those concepts and techniques in satisfying the requirements of a piece of work or course
3.50
B
Good. Good level of knowledge or mastery of concepts and/or techniques with a considerable skill in using them in satisfying the requirements of a piece of work or course
3.00
C+
Near Competent. Level of knowledge or mastery of concepts and/or techniques requires more efforts to satisfy the requirements of a piece of work or course.
2.50
C
Deficient. Level of knowledge or mastery of concepts and/or techniques requires intensive efforts to satisfy the requirements of a piece of work or course.
2.00
D
Highly Deficient. Knowledge or mastery of concepts and /or techniques and understanding of the subject matter unacceptably low.
1.00
F
Failing. Very poor with very limited knowledge or limited mastery and understanding of concepts and/or techniques; comprehension of the subject matter is very limited.
0
I
Incomplete. Course may be completed at a later time without prejudice
-
 
Pass/
Fail
A “passing” grade refers to any grade above “1” and a “failing” grade refers to grade equal to “1” or below.
 
 
                               
3.2          Grade Point Average. The grade point average is calculated by averaging (with weighting according to the number of credits that each course carries) all the grade points obtained in every course taken for credit except those graded with Pass/Fail. One semester credit is earned from a course for each hour of lecture, two hours of workshop or seminar or three hours of laboratory work per week for a semester, provided the student has registered to take the course for credit. Whilst grades D and F count toward the computation of the cumulative average, the courses in which a student received these grades do not count toward the total credit requirement for degrees or the Diploma.
 
3.3          Incomplete. The grade 'I' (Incomplete) can be given only if:  a) there is a special reason, accepted by the course instructor, which makes it impossible for an individual student to be graded before the meeting of the Academic Senate (Review of Students); b) there are other special reasons which are accepted by the Academic Senate.
 
         An 'I' grade given in any course and reported to Academic Senate will be recorded on the transcript. Registration for the course in subsequent semester should take place and the new grade given by the Instructor recorded on the transcript without deleting the 'I' grade.
         An 'I' grade will subsequently be converted to 'F' unless the course is satisfactorily completed at a time specified by the Instructor, which must not be later than one semester from the time at which the final grade would normally have been recorded.
         Courses spanning two-semesters, when not completed at the end of two semesters will be given an incomplete “I’ grade. If at the end of the subsequent semester in which the course remains incomplete, the ‘I’ grade for these courses will be converted to fail ‘F’.
 
3.4          Pass/Fail. The pass/fail grading can be used if knowledge and mastery of concepts or techniques or the degree of skill in the use of those concepts and techniques cannot be assessed precisely enough to assign a ‘letter’ grade. Instructors teaching a course graded on a “Pass/Fail” method must like any other course, have a specific set of requirements, what are to be assessed and the method of assessment.
  
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(From P&P AA-3-1-1: Policies on Grading approved by the Academic Senate on 29 April 2009 (URL: http://www.ait.ac.th/administration/policies-and-procedures/AA/aa-3-1-1.pdf)
 
4.1        The course instructor is responsible for assessing the individual performance of students in his/her course. Instructors should announce in the first week of the course the method of assessment to be employed and should circulate a course outline. Assessment may be based on oral or written examination, project reports and/or assignments.
 
4.2        Instructors are encouraged to address the following methods of assessment and communicate them to the students:
 
         Will I grade on an “absolute” (criterion-based standard) or on a “relative” (norm-referenced) standard? Absolute grading is encouraged, whenever possible.
         What are my reasons for choosing the method I will use?
         What do I consider as outstanding or excellent performance
         How should an average student perform?
         What are my reasons for allowing or not allowing students opportunities to earn extra credit?
         What are my values concerning student attendance, class participation, and completion of assignments?
         Will I depend upon a single method of assessing students’ learning or will I use a variety of methods (exams, assignments, presentations, etc.)?
         Have I described my grading plan adequately to students in writing and orally at the beginning of the course?
         How will I handle late or missing assignments?
         How will I grade group projects/reports? How should I assess and identify the contribution of each student in group works?
 
4.3        Doctoral students are required to maintain a high standard of academic performance at all times.
  
4.4        COURSEWORK EXAMINATIONS
 
4.4.1         MID-SEMESTER EXAMINATIONS
 
(From P&P AA-3-1-1: Policies on Grading approved by the Academic Senate on 29 April 2009 (URL: http://www.ait.ac.th/administration/policies-and-procedures/AA/aa-3-1-1.pdf)
 
i.   The mid-semester examinations are usually held in the 8th week of the semester during lecture hours which are normally based on coursework, assignments and classroom tests.
 
ii. Mid-semester grading is compulsory for all semester-long courses and must be reported to the Registry by the middle of the ninth week of the semester. Students are informed of their grades at the end of the tenth week and School Deans receive the complete list of grades for students in his/her School. The Deans subsequently inform the student Advisors concerned. Mid-semester grades are not recorded on the official transcript, but can be viewed in the SIS.
 
iii. The purpose of mid-semester grades is to provide an indication of a student’s progress for his/her own benefit and for that of the Advisor.
 
iv. Corrected mid-semester examination papers must be discussed and returned to students by the course instructors (AS87.06).
 
v. Advisors are expected to discuss mid-semester grades with each of their students, particularly those in their first semester. If any problems arise which are not directly related to academic difficulties, such as stress, anxiety or inability to formulate appropriate study strategies, the student should be referred to the Student Affairs Unit.
 
4.4.2         FINAL EXAMINATIONS
 
i.   Final examinations for all courses are held three to five days after classes end. All final examination arrangements are announced by Registry via e-mail and posted on the Registry website.
 
4.5        MINIMUM GRADE REQUIREMENT.   In order to graduate, a student must achieve a final cumulative average of not less than 3.50, in addition to satisfying the other requirements for the degree.
      
4.6        ONLINE COURSE EVALUATION.   Students are required to evaluate online the courses they have taken in a semester in order to obtain feedback on the quality of the course and its delivery. This exercise involves evaluation of the course characteristics, course delivery, teaching methods, resource materials, course Instructor and the conduct of laboratory sessions, if any. Failure to evaluate would disallow online viewing of grade(s) in SIS on the concerned course(s).
 
4.7        ASSESSMENT OF DISSERTATIONS. No grades are given to dissertations submitted in fulfilment of the requirements for the Doctoral degree. The assessment is based on the quality of the dissertation report itself and on the candidate's success in defending it in an oral examination.
  
4.8        REVIEW OF RESEARCH PROGRESS
 
i.      Towards the end of each semester, full-time doctoral students should present to their Program Committees, at a formal meeting, their progress in coursework, research, the qualifying examination for Advancement to Candidacy, when this is held.
 
ii.     Through this formal presentation, the Program Committee will evaluate the student's eligibility to proceed to the next semester of study. In order to justify the time spent, a doctoral student not carrying a full load of coursework must submit an abstract of the progress of the dissertation work to the Program Committee. 
 
iii.    A non-resident/part-time doctoral student’s Program Committee shall meet with the student at the Institute at least once a year to assess progress in coursework and/or research, and to evaluate the student’s eligibility to proceed to the next year of study. The student should submit a progress report in each semester to provide documented evidence of progress.
 
iv.    A detailed report using the standard form is then submitted by the Program Committee to the Doctoral Progress Review Committee (DPRC). If, in the view of the DPRC, a student's progress is not satisfactory, a recommendation will be made to the Academic Senate for consideration and action.
 
4.9        DOCTORAL RESEARCH DEFENSE
 
i.      Before a final oral examination of a student for the degree of Doctor can be conducted by the Program Committee, a student must satisfy the requirement for residence at AIT and must have a scientific paper based on the dissertation published in or accepted by an international refereed journal where he/she is the first author unless there is documented evidence that the journal required that the authorship should be written in a different order.
 
ii.     The Program Committee will conduct the final examination which will consist of:
         an assessment of the dissertation; and
         an oral examination.
 
iii.    The oral examination must be publicly announced within the Institute at least one week before the date of the examination. The External Examiner and any other member of Faculty may attend. Other persons may attend as observers.
 
iv.    The examination committee must have the full written comments in English of the External Examiner and the “Report of External Examiner” before the oral examination is held. The student must address all points raised by the External Examiner.
 
v.     At the first examination for the Doctoral degree program, a student may: (i) pass unconditionally, (ii) pass, subject to corrections to the dissertation, or (iii) be re-examined. At the conclusion of re-examination for the final examination, a student shall be either pass or fail.
 
vi.    All members of the Program Committee should be in attendance during the final examination.
 
 
4.10      ONLINE STUDENT RESEARCH SUPERVISION EVALUATION. All graduating students are required to do the online student research supervision evaluation in order to obtain feedback on the quality of research supervision at AIT.
 
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i.      Towards the end of each semester, Doctoral students must demonstrate to their Program Committee that they are making good progress in their coursework or dissertation research. The Program Committee reports progress to the DPRC and then DPRC reports to the Academic Senate. Students will be placed on probation in the succeeding semester if they fail to make satisfactory progress in one or more of the following: i) coursework performance; ii) independent research potential; and iii) commitment to work on Doctoral studies. 
ii.     A Doctoral student shall be placed on probation:
         if he/she fails to submit a progress report or has not communicated to his/her Advisor regarding his/her progress at the end of the semester. If the student/candidate is on leave, the Chairperson of his/her Program Committee should still report it to DPRC;
         if his/her cumulative grade point average (cGPA) is less than 3.50 at the end of the semester;
         if not yet advanced to candidacy after the third semester for full-time students; after the fourth semester for non-resident students; or after the sixth semester for employee/part-time students;
         if his/her research progress is assessed unsatisfactory by the Program Committee and DPRC.
 
iii.    A Doctoral student under the Integrated Master to Doctoral Program who fails to advance to candidacy by the end of the fifth semester will be put on probation or may exit the program with a Master degree upon successful completion of 10 credits research study.
 
 
i.      A student on probation due to non-submission of progress report in the previous semester will face dismissal if no progress report is submitted by the end of the current semester.
  
ii.     A student will face dismissal if he/she has been on probation due to a cGPA of less than 3.50 for two consecutive semesters.
 
iii.    A student will face dismissal if he/she has been on probation due to late advancement to candidacy for two consecutive semesters.
 
iv.    A student will face dismissal if he/she has been on probation due to slow/unsatisfactory research progress and/or non-submission of progress report for two consecutive semesters.
 
v.     A student will face dismissal if the fees remain unpaid at the end of two consecutive semesters including the semester in which he/she was suspended due to financial liability (effective January 2007 semester, see section 5.3).
 
vi.    Students who fail to finish the doctoral degree requirements within the study limit will be automatically dismissed from the doctoral program. Their names will be reported to DPRC and Academic Senate for information only. They can appeal to the Tribunal of Appeals by presenting a concrete plan on how they will finish. If the Tribunal allows further extension, the concerned student can no longer enjoy student privileges (i.e. access to AIT facilities, student accommodation, educational subsidy for children in AITCS, etc.). Failure to meet the conditions of the Tribunal would mean automatic dismissal without any privilege to re-appeal.
 
vii.   A student who failed to register for two consecutive semesters faces dismissal.
 
 
i.   Suspension is defined as an action that can solely be taken by a Doctoral Program Committee, through the appropriate units of the Institute (Field/Area of Study, School, DPRC/Registry), in certain problem cases. The following circumstances, among others, may warrant suspension of a doctoral study program:
         being in arrears with payments due, if there is faint evidence of paying up, given the unlikelihood of graduation which is conditional upon paying all dues (please see P & P on Credit Policy, FB 6-1-1; URL: http://www.ait.ac.th/administration/policies-and-procedures/FB/fb-6-1-1-2feb2017.pdf);
         non-academic reasons such as unbecoming behaviour
        Study program suspension is not a status for which any doctoral student/candidate could apply. The appropriate status to redress extenuating circumstances is officially approved leave, with payment of the semesterly Registration Fee to uphold student status and enrolment. This requires a formal request, duly endorsed and approved.
  
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6.1.1        Cheating in an examination, assignment or research project is dealt with as an offence. It involves any of the following actions*:
 
i.      Students having unauthorized items, devices or texts (as defined by the instructor) at his/her desk in an examination room during an examination;
ii.     Making use of unauthorized items, devices or texts in an assignment, research project or during an examination;
iii.    Copying from the examination book of another student during an examination or copying from another student’s assignment or research project;
iv.    Soliciting help from another student during an examination;
v.     Intentionally giving help to another student during the examination;
vi.    Acting deliberately in any way, whether before, during, or after, so as to obtain an unfair advantage in an examination; and
vii.   Acting in any way, whether before, during or after, so as to assist another student to obtain an unfair advantage in an examination, assignment or research project.
 
6.1.2        Procedures for Investigation and Disciplinary Action
 
i.      Record. If there is suspicion of cheating during an examination, in an assignment or a research project, the instructor/invigilator should immediately call the attention of the student and put a notation on segments of the exam, assignment or project where cheating has been suspiciously committed.
 
ii.     Incident Report. The instructor/invigilator should seek an explanation from the student at the end of the examination or when the assignment or project was submitted, and submit an incident report to the Field of Study Coordinator, who should then notify the School Dean.
 
iii.    Interview of Student.   The instructor/invigilator, Field of Study Coordinator and the School Dean will decide based on the incident report, whether the case can be handled at the School level. If it can be handled at the School, the Field of Study Coordinator together with the instructor/ invigilator will interview the student. The student can be accompanied by his/her advisor. Notes of the interview will be recorded and should be agreed upon by all parties.
 
iv.    Without Evidence of Cheating. If the interview panel is satisfied that there is no evidence of cheating, the Field of Study Coordinator and the instructor/invigilator may recommend to the School Dean to give no penalty.
 
v.     With Concrete Evidence of Cheating. However, if cheating was proven, the Field of Study Coordinator and the instructor/invigilator may recommend to the School Dean to disregard the original examination score and require the student to submit an equivalent piece of work or retake a different version of the examination. Upon receipt of the retake, the School Dean may decide to:
 
         Downgrade by 1 step the grade the student will receive upon repetition of the exam or resubmission of the assignment/project;
         Give a score of ‘zero’ for the specific exam, project or assignment; or
         Give a failing grade or “F” for the course; or
         Recommend the student for suspension or dismissal.
 
The penalty will depend on the seriousness of the offence. The student will have the usual right to appeal against the decision. The appeal should be addressed to the School Dean.
 
vi.   Suspension or Dismissal from the Institute. If School Dean feels that there is evidence of serious dishonesty and the recommendation of the Field of Study Coordination and instructor/invigilator was suspension or dismissal, the matter should be elevated to the Vice President for Academic Affairs.
 
6.1.3        Procedures for Assessment at the Administration
 
i.      The Head, Student Office will be delegated or anybody on behalf of the Vice President for Academic Affairs to interview the student concerned.
 
ii.     Upon receipt of the incident report based on student’s interview, the Vice President for Academic Affairs will then appoint a neutral investigating committee consisting of members from outside the School where the student belongs.
 
iii.    The investigating committee should consider all the available evidence, including that of the incident report submitted by the School, and the student accused. The committee will then submit to the Vice President for Academic Affairs a report of its findings and, if it wishes, a recommendation on action. This report should be submitted promptly, if possible permitting the required action to be taken before the beginning of the next semester.
 
6.1.4        Penalty at the Disposal of the Administration. On receipt of the recommendation of the investigating committee, the Vice President for Academic Affairs will determine the appropriate penalty depending on the seriousness of the offense. The Vice President for Academic Affairs may:
 
i.      No penalty; or
ii.     Downgrade by 1 step the grade the student will receive upon repetition of the exam or resubmission of the assignment/project;
iii.    Give a score of ‘zero’ for the specific exam, project or assignment; or
iv.    Give a failing grade or “F” for the course; or
v.     Suspend the student from the Institute for a specific period; or
vi.    Recommend dismissal especially if there is evidence that the incident is already the second offence, a report to the Academic Senate should be made for decision.
 
The penalty will depend on the seriousness of the offence. The student will have the usual right to appeal against the decision. The appeal should be addressed to the Vice President for Academic Affairs.
 
6.1.5        Dismissal and Appeal. A student found guilty of grave cheating by the School Dean, the Vice President for Academic Affairs and the Academic Senate may be dismissed. The student pursue an appeal to the President, in which case the Tribunal of Appeals may be convened.
 
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(From P&P AA-3-1-1: Policies on Grading approved by the Academic Senate on 29 April 2009 (URL: http://www.ait.ac.th/administration/policies-and-procedures/AA/aa-3-1-1.pdf))
 
i.      A student has the right to review his/her marked scripts (examinations, projects, assignments, etc.).
 
ii.     If not satisfied with his/her grade, a student may, after the meeting of the Academic Senate (Review of Students), appeal to the relevant course instructor for re-assessment. The level of review to be carried out is at the instructor's discretion.
 
iii.    A student appeal for revision of his/her coursework assessment should be made to the instructor within one week after grades are released/announced. If necessary, a student, after seeking help from the Advisor, may make an appeal through the Field/Area of Study Coordinator and the School Dean for recommendation to the Vice President for Academic Affairs.
 
iv.    If a student believes that his/her academic performance has been adversely affected by illness or some other external factor, he/she should consult the Advisor as soon as possible and before the next meeting of the Academic Senate (Review of Students).
 
 
i.      A Tribunal of Appeal has been established by the President to consider appeals made by students against decisions on dismissal from academic programs made by the Academic Senate. The Tribunal is composed of the President (Chairperson), the Vice President for Academic Affairs, the Head, Student Office, the Field of Study Coordinator, the student’s Advisor and the Dean of the School concerned, with the Registry Coordinator and the President of the Student Union in attendance.
 
ii.     An appeal against a Senate decision is made by the student through his/her Advisor, Field/Area of Study Coordinator and School Dean to the President no later than one week before the start of the following semester. Comment on the appeal is expected from the School Dean. A decision by the Tribunal is final. Because questions relating to health, family circumstances, financial realities, etc. are outside the scope of the Senate, they are taken into account by the Tribunal, who may modify a decision of the Senate.
 
iii.    Academic Senate-dismissed students, who appealed to the Tribunal of Appeals and allowed to continue with certain conditions, should be automatically dismissed without any discussion in the Academic Senate and without any privilege to re-appeal, if they fail to fulfil the conditions set by the Tribunal for the continuation of their study.
 
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i.     A student who wishes to resign should normally do so in writing to his/her Advisor who reports through the Field/Area of Study Coordinator and subsequently to the School Dean. A student's resignation shall be effective from the time the Dean acknowledges the resignation and passes the case to the Registry. The Registry records the action on the transcript and informs the administrative units within the Institute of the resignation of the student.
 
ii.    If a student who has resigned subsequently changes his/her mind, he/she would normally have to re-apply for admission. A student cannot nullify the act of resignation once it has become effective.
 
iii.    The transcript of a student who has resigned shall have entered on it:
 
         the date of resignation, and
         grades of all courses completed at the time of resignation.
 
iv.   Procedures with regard to Doctoral student resignations, particularly when the student has already completed the semester's work including examinations, should be initiated by the student to the Chairperson of the Program Committee. If the student is resigning mainly to avoid dismissal, the School and the DPRC should record its intention that the student is not eligible for re-admission rather than its intention to dismiss the student.
 
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(Academic Senate, 27 November 2013)
 
The five-year integrated Master’s leading to the Doctoral degree requires the following:
 
1.       Complete a minimum of 120 credits for the doctoral degree;
2.       Complete 48 credits (comprising of 38 credits of coursework and 10 credits of research study) within the first four semesters for the master’s part; and complete 72 credits (comprised of 66 credits of dissertation and up to 6 credits of special study or specific doctoral courses or even a combination of special study and course works) for doctoral part;
3.       Some credits of research study may be enrolled by the 3rd semester of study;
4.       The normal minimum cGPA requirements and associated policy for the Master degree is applied to the first four semesters of the integrated program;
5.       Continuation to the doctoral portion of the program requires having a minimum cGPA of 3.5 from the overall 38 credits of coursework;
6.       Students with less than 3.5 cGPA from the overall 38 credits coursework will exit the program with a Master’s degree upon successful completion of 10 credits research study; such students who will be awarded Master degrees may apply later to the regular doctoral program through the CAS program;
7.       All regulations of the regular doctoral program are equally applicable to the students who will be enrolled in this program, and will need to maintain a minimum of 3.5 cGPA during the doctoral part of the program;
8.       Two degrees will be conferred (Master and Doctoral) to the students upon successful completion of all the respective academic requirements, first a master degree and then a doctoral degree;
9.       Regular Master students have an option to enroll in this integrated masters leading to doctoral program, provided they do so by the end of their 2nd semester of the master’s program.
    
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(From AA 8-8-2: Employee-Students on Part-time Status; http://www.ait.ac.th/administration/policies-and-procedures/AA/aa-8-8-2-22feb2010.pdf)
 
1.       An AIT employee wishing to enroll as a student in a full-time program on a ‘part-time’ status requires the endorsement of the Advisor, Field of Study Coordinator and approval by the Dean and the work Supervisor.
2.       Employee-students on part-time status are required to enroll for a minimum of three credits per semester.
3.       The Advisor or Program Committee shall be responsible for ensuring that the employee-student’s academic load per semester is appropriate to his/her work.
4.       A doctoral employee student enrolled on a part-time status is required to complete advancement to candidacy not later than the sixth semester of study exclusive of leave.
5.       A doctoral employee-student enrolled on a part-time status must complete all requirements within seven calendar years of first registration.
6.       Employee-students on a part-time status must comply with all other academic requirements of the degree programs.
7.       Employee-students on part-time status must pay fees per credit and registration fee every semester.
8.        The Credit Policy (P&P FB 6-1-1; URL: http://www.ait.ac.th/administration/policies-and-procedures/FB/fb-6-1-1-2feb2017.pdf) shall apply to all employee-students on part-time status.
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CONDITIONS FOR ALLOWING PROFESSIONAL MASTER GRADUATES TO PURSUE REGULAR MASTER’S PROGRAM AT AIT:

i.      Students to take minimum additional 28 credits for Master degrees as given below. These 28 credits would require one year, and will develop student’s capability to do research. 

Minimum of 6 credits of coursework and 22 credits of thesis, or
Minimum of 18 credits of coursework and 10 credits of research study

To pursue MBA:
Minimum of 22 credits of coursework and 6 credits of Project, or
Minimum of 28 credits coursework-only

ii.     Satisfy required courses of a particular FoS.

iii.    Entry Requirements should be satisfied as per regular Master’s Program. 

iv.    PM graduates can pursue regular Master’s Program within 7 years of completing the PM program.

v.     All other requirements for Master’s program need to be fulfilled.

    
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ROUTES FOR ALLOWING PROFESSIONAL MASTER GRADUATES TO PURSUE DOCTORAL PROGRAM AT AIT:

1.     To first pursue Regular Masters as per conditions endorsed above in Section 14.53.01 and then be eligible to join the regular Doctoral Program if minimum cGPA of 3.5 is obtained in the coursework.

or

2.     To successfully complete additional requirement of 16 credits (10 credits of Research Study with very good or excellent grade, and 6 credits of coursework with minimum cGPA of 3.5) prior to continuing into regular doctoral program of 84 credits. Entry requirements and all other requirements for doctoral program need to be fulfilled. Candidates will be awarded only Doctoral degree.

    
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